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Asking an author for permission

Write to the author with the template, keep points 1-3 intact and save the reply. Only a permission that directly allows the level to be distributed counts, not one for personal use alone

Before you write

Recommendation

Ask before you build the level. Otherwise you can build four minutes of level around a track and end up with a finished level you cannot share. A reply usually comes in a day or two

Send the template in English, as it is below

The template

Change the tone however you like, but leave points 1-3 alone. They are what make the permission valid for distribution under CC BY-NC

Subject: Permission to use "[work]" in a Bullet Hero level

Hi [author],

My name is [you], I am making a level for Bullet Hero (a rhythm and bullet-hell game, [link]) and I would love to use your work "[work]" ([link to the original]) in it.

Specifically I am asking your permission to:
1. Use "[work]" inside my Bullet Hero level.
2. Allow the level, including your work, to be shared and redistributed for FREE and NON-COMMERCIALLY by anyone who downloads it, through Bullet Hero's official and unofficial services (its official server, Steam Workshop, and any community-run servers).
3. Credit you as "[how you want to be credited]" wherever the level shows attribution.

To be clear, this permission is for non-commercial use only. The level will not be sold, and nobody will make money from it or from your work through it.

If you are fine with this, a simple reply confirming points 1 to 3 is all I need - I will keep this message as proof of permission. If you would rather be credited differently, or want to set any other condition, just tell me.

Thanks a lot either way,
[you]

What counts as proof

Anything a moderator can open and read: a reply by email, a direct message, a public post. A public link is the strongest proof. If the exchange has no public address, a quote of the reply is stored instead of a link

What does not count:

  • "he said it was fine" with nothing behind it
  • a screenshot with no source
  • a permission for your personal use that says nothing about distribution
  • silence. It is the same as not asking
Caution

A permission that says nothing about distribution is the most common reason a permission does not qualify. That is why the template has point 2

Scope and dates

Write down the permission's scope and dates:

  • "for this track, in this level" - one level. A second level needs asking again
  • "use it in anything you make" - all your levels

Next: Two ways to a legal resource, The resource record